How to Save Money Storing Business Records

There are many ways to save money when it comes storing business documents. The logical starting point to reduce your costs is to define exactly what types of documents you are going to be storing, as this will impact heavily on the type of storage provider you will be best suited to.

Sensitive business document storage

If you are planning to store highly sensitive documents then you will want to carefully research the security protocols of the storage company you are thinking of using. It may well be worth paying a premium to guarantee the safety and confidentiality of your documents.

That said, if the documents you are planning to store are not sensitive in nature, it may well be the case that you can reduce your costs by opting for a storage company that guarantees a professional and reliable service without professing to be Fort Knox.

Organising your paperwork

Further to thinking carefully about the types of documents you will be storing, you should also take some to consider how you will package them up. It is an obvious thing to say but when it comes to saving on your storage costs, space management is a primary concern. If you are able to box up your documents in such a way that you can easily retrieve any document you are looking for, whilst also not taking up more space than is necessary, you will be able to secure good value for money from your storage provider.

As with any business, things are always evolving, so in looking at the bigger picture, it is likely that you will be needing to regularly store further business documents in the future. As such, you will be wise to find a storage provider that offers a flexible ongoing service that you can take advantage of. By discussing the options available to you at the outset, you will be able to make an informed decision about the best ways to keep your storage costs down.

For example, you may be able to secure a slightly bigger unit than you initially need, as the promise of future business may encourage your storage provider to offer a slight discount. This will mean that you do not need to move all your items to a new unit, the minute you add a certain number of new boxes.

Flexible storage solutions are the key

When it comes to storing business documents, it is likely that you will want a storage unit on an ongoing basis. That said, circumstances can change very quickly and if you find for whatever reason that you no longer require your storage unit, it will damage your bottom line if you are tied into a lengthy contract that requires you to continue paying for a unit you are not using.

With this in mind, it will be sensible to choose a storage provider that offers some degree of flexibility when it comes to contract length and options for exiting the agreement. More often than not, a storage provider will be less inclined to offer a discount if you are not prepared to commit to a longer term contract, so you will need to decide whether your monthly charges or your ability to exit your commitment is more important. 

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